Improved HR Engagement & Payroll Efficiency with Software Implementation

At Tepui Cloud, we believe technology should make work better — for both leadership and employees. That’s why we take a vendor-agnostic approach to HR and payroll system implementation, aligning technology choices with your strategic goals rather than forcing a one-size-fits-all platform.

Recently, we implemented Paycom HR and Payroll for two reputable universities, transforming their HR operations and boosting employee engagement and retention by 80%.

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The Challenge

Our first client, a large university, faced:

• Disconnected HR and payroll systems
• High administrative overhead for student worker management
• Frequent time tracking errors for hourly staff
• Sluggish payroll processing cycles
• Limited reporting capabilities for leadership

They needed a solution that could integrate all HR functions into a single, secure platform — with the flexibility to grow over time.

University HR System Challenges

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Our Vendor-Agnostic Solution

We began by assessing the client’s strategic goals and conducting a comprehensive vendor evaluation that included ADP, Oracle, Workday, UKG, Paycor, and Paycom.

Based on cost, scalability, usability, and alignment with institutional needs, we recommended Paycom.

Our role included:

• Strategic planning with VP-level leadership
• Detailed requirements gathering across HR, payroll, and finance teams
• Implementation, configuration, and testing of Paycom modules
• Integration of student worker management into the HR system for the first time
• Onboarding and user training for staff and administrators
• Reporting setup for executive oversight

Implementing Paycom HR and Payroll

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The Results

• 80% improvement in employee engagement and retention
• 60% reduction in student worker management overhead
• 97% fewer time tracking errors for hourly employees
• 20% faster payroll cycles
• Consolidated 3 HR roles into 1, freeing staff for strategic initiatives
• Successful replication of the solution at a sister university

Solution Improves University Operations

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Why It Worked

Our success came from combining enterprise-level technical expertise with human-focused change management. We didn’t just “turn on” a system — we embedded it into the organization’s workflows, trained users for adoption, and ensured leadership could measure its impact.

And yes, we even made payroll meetings less boring — because when time tracking errors drop by 97%, people start smiling in HR.